Program Monitoring

Documenting the activities of the twinning partnership helps to create a record for monitoring progress against the workplan and for evaluating the results of the partnership's activities. It can also be useful in helping partners to identify and analyze trends, areas of improvement, and problems. Partners can design reports that help them keep track of exchange visits, training activities, program expenditures, donated equipment and supplies, interactions with other stakeholders, and a variety of other programmatic data. This section provides examples of several program monitoring tools and reporting instruments that have been developed to support twinning activities.

1. Keep a Record of the Activities of the Partnership - A simple report or diary updated on a periodic basis can help partnership coordinators track progress against the objectives and activities outlined in the partnership workplan. It can also capture other related data, such as donations and unanticipated accomplishments, which can be used in future grant applications or reports required by donors.

• HIV/AIDS Twinning Center: Partnership Quarterly Progress Report - In addition to keeping track of This form also helps to keep track of in-kind contributions, which can be used later to help quantify the value of the unfunded time and resources that partners are putting into the twinning relationship.
  
  
• HIV/AIDS Twinning Center: Trip Report - Having each person who travels on a partnership exchange complete a trip report helps to capture the useful and interesting details that the partnership coordinators may not be aware of.
  
  
• AIHA Event Report Guidelines and Sample Report - Reports describing the agenda and proceedings of conferences and workshops can serve as useful documentation for developing press releases.

2. Periodically Review and Update the Partnership Needs Assessment - If your twinning partnership conducted an organizational needs assessment during the workplan development phase, it may be useful to use the same assessment tool again to see what has changed. This process can reveal new needs and priorities that can be incorporated into the next annual workplan.

• HIV/AIDS Twinning Center: Organizational Capacity Assessment Tool and Facilitator's Guide - This form was designed to help partners identify capacity-building needs as well as the types of technical support needed by the partner organizations.
  
  
• AIHA: Assessment of HIV/AIDS Care - Audit Form and Instructions - This form was developed by partners in Russia and the US to help them assess HIV/AIDS care and the health status of HIV/AIDS patients at the partnership sites.

Twinning Partnership Phases: